Horsham Motorcycle Club (HMCC) determined the necessary requirements to provide a safe environment for riders, support persons and volunteers and articulated this to ensure all stakeholders had confidence in the strategies put in place to keep them safe.
Registration was moved to an online platform which allowed for management of limited numbers at each event and removed the need for payment on the day of the event.
Gates were closed to the public to limit numbers at the venue and to manage attendees. At entry to the venue, all attendees were requested to remain in their vehicles while each person provided name and phone number for contact tracing purposes and temperature checked.
All riders are required to sign an Indemnity declaration and confirm their bikes conform to the appropriate requirements. These forms were attached to the online entry which enabled riders to print and complete forms using their own tools and provide the completed form upon entry to the venue.
Online entry allowed for riders of similar abilities to be managed in groups of 10. These groups parked together, used the same toilet facilities and rode together for the day, minimising exposure to multiple people.
Each participant and support person were requested to park with their vehicle on the left of their motorbike/site. This assisted greatly with social distancing with the motor vehicle being a barrier between each site.
Signage, sanitiser and anti-bacterial wipes were strategically positioned throughout the venue and a spotter was on-site to remind attendees of the requirements.
Horsham Motorcycle Club (HMCC) were concerned that the lack of engagement in the sport due to the COVID-19 pandemic would have a large impact on our members and volunteer base.
The Club felt it was imperative for the health of members to continue their social interactions, while remaining active in a sport they enjoy. Schools were temporarily closing and other sporting codes were finding it difficult to open.
HMCC felt by offering the opportunity to ride would provide a sense of purpose for the rider, but also for the volunteer.
HMCC is a small club and every volunteer plays an integral part in hosting events. By maintaining a connection with members and the community we hoped to maintain the longevity of the club.
HMCC also looked at the COVID-19 restrictions as an opportunity to engage riders in the sport of motocross that would not normally participate due to commitments to other sporting codes.
Since the COVID-19 restrictions were introduced, the Club has conducted four days and provided the opportunity for 113 riders and 32 volunteers to engage in a sporting activity.
New members have increased by 14% since the first event held in June 2020. The local newspapers have provided reports and photos from each event, which has additionally given the club positive exposure throughout the community.
The new online entry format will be a process the Club will adopt for all events as it provides an easy mechanism for tailoring events including management of attendees, volunteers required, medical and canteen requirements.
Other Clubs have requested to utilise the newly established process to host their own events.
Additionally, to see the positive attitude and appreciation shown by participants that they can enjoy an outdoor activity and in a covid-safe manner has been extremely rewarding for us - the volunteers.